CONSTITUTION AND BYLAWS

North Hills High School Hockey Club  

Article 1:

Name  

The name of the organization shall be the North Hills High School Hockey Club, hereafter North Hills Hockey Club.  

Article 2:

Purpose of the Organization

The purpose of the organization shall be to:  Develop the best possible overall hockey program for the North Hills School District residents within the guidelines of USA Hockey and the Pennsylvania Interscholastic Hockey League, hereafter PIHL; with an emphasis on developing athleticism and sportsmanship through the medium of competition.  

Article 3:

Membership  

SECTION A:  Competing/Participating Members

Parents residing within the North Hills School District who have an individual family member competing for a North Hills Hockey Club registered team may join the organization.  

SECTION B:  Right of Competing/Participating Members

Any member of this organization who is in good standing, (i.e. dues current and paid) shall have the right to vote on all questions, with each family entitled to one vote.  

Article 4:

Officers  

SECTION A:

The officers of this organization shall consist of a Hockey Parents Executive Committee, hereafter Executive Committee.  The Executive Committee shall call all meetings of the organization, appoint all committees, take official minutes of all meetings as necessary, collect and care for all monies collected by the organization, prepare a written financial statement for presentation at the first general meeting, and generally serve as a liaison between the organization and the North Hills School District Administration and School Board. 

SECTION B:  Organization

The Executive Committee shall organize itself in any manner to permit effective conduct of its business. 

SECTION C:  The Election of Executive Committee Members

Each year there will be an election of officers at the annual team registration meeting to serve either a one or two year term (as defined by the office.)  The officers serving two year terms shall be the President, Executive Vice-President, Secretary, Treasurer, League Representative, and Alternate League Representative.  The Officers serving one year terms shall be Vice-President of Varsity, Vice-President of Junior Varsity, Vice-President of Freshman, Vice-President of Developmental and Chair of the Booster Club.  The President, Secretary, and League Representative shall be voted on in “odd” years.  The Executive Vice-President, Treasurer and Alternate League Representative shall be voted on in “even” years.  The four team Vice-Presidents and the Chair of the Booster Club shall be voted on each year.  If there is a position open after said election it will be the responsibility of the new Executive committee to fill all open positions.  Approval for open positions after the general election will be by majority vote of the new Executive Committee, not from another general election. 

SECTION D:  Grievances

The President will appoint a Grievance/Discipline Committee comprised of several members of the North Hills Hockey Club.  The President will serve as the Executor of the Grievance/Discipline Committee but will have no voting power on decisions unless needed for a tie breaker.  Grievance/Discipline requests should be directed in writing to the President, stating the complaint in detail.  The Grievance/Discipline Committee shall resolve said grievance/discipline request within two weeks from request date.  All members submitting grievance/discipline requests and involved parties shall be present at the Grievance/Discipline Committee meeting to discuss the request.  Failure to show at the meeting would result in lack of representation and the Grievance/Discipline Committee will act upon available information.  The decision of the Grievance/Discipline Committee shall be final in such matters. 

SECTION E:  Additional Committees

Additional committees that will be beneficial t the organization shall be authorized and appointed by the President. 

SECTION F:  Conduct

Board members may be removed for irresponsible behavior or lack of performance of duties, (i.e. missing over 50% of meetings) by a 90% “super majority” vote of all remaining board members. 

SECTION G:  Booster Club

2. 1)  The North Hills High School Hockey Booster Club shall plan and administer all fund raising activities for the North Hills Hockey Club.  Membership shall be open to the families of players, faculty and administrators of the North Hills School District and members of the community.  All players and their immediate family members are automatically members of the Booster Club.  Any other subscribing member of the Booster Club will be asked to contribute a membership fee in an amount to be set annually by the Booster Club.
4. 2)  The Booster Club shall be comprised of the following persons:  Chair of the Booster Club, Hockey Club President, Hockey Club Secretary, Hockey Club Treasurer, Chair of the Ad Book Committee, Chair of the Publicity Committee, and two team representatives from each of the North Hills Hockey Club teams, neither of whom may be a Team Vice-President.
5. All Booster Club activities shall be funded by the Hockey Club and all fund raising proceeds shall be the property of the North Hills Hockey Club.
7. 3)  The Chair of the Booster Club shall serve as a member of the Executive Committee serving a one year term.  Election of the Chair shall coincide with election of the Team Vice-Presidents.

Article 5:

Coaching 

SECTION A:  Selection

Selection of the coaching staff is a matter solely in the hands of the Executive Committee.  Coaches must be qualified in accordance with the rules of USA Hockey and the PIHL. 

SECTION B:  Decision Making/Team Selection

All decisions regarding on-ice play, including selection of players for Varsity, junior Varsity and Freshman teams will be made by the coaches in accordance with the rules of the PIHL. 

SECTION C:  Team Play

The coaches shall conduct the team play in accordance with the guidelines set up in the “Code of Conduct and Team Rules and Regulations” by the Executive Committee and the North Hills School District Administration.  Any misconduct by coaches must be immediately reviewed by the Executive Committee to determine if any action need by taken. 

SECTION D:  Sanctions

A Head Coach may exercise his option to sit out, or suspend play for failure to comply with team rules in accordance with the following guidelines:

Minor Infraction- Sitting periods/maximum 2 game suspension

2. A player may be required to sit one or more periods.  Notification of parents is not necessary.  Parents hould consult with their son/daughter and/or Team VP for information
3. A player may be suspended for a maximum of two games.  Parents must receive notification of the suspension within 24 hours verbally via phone.  The call can be made by either the coach or team V.P.  The coach must also submit a Notice of Disciplinary Action Form (see Attachment One) to the Executive Committee and the player’s parents, within five working days.  All suspension notices will be reviewed by the Executive Committee.  The player is required to attend all practices while serving the suspension.
5. Major Infraction- Suspension of more than 2 games or removal from the team
7. In both of these cases the Head Coach must first carry out the steps outlined in point 2 of the Minor Infraction, indicating on the Notice of Disciplinary Action Form (see Attachment One) whether he is seeking an extended suspension period, or removal from the team.  The Executive Committee shall call a meeting to review the suspension request/removal as soon as possible.  The coach, player and his parents will be asked to appear t this meeting.  The Executive Committee shall issue a final verdict on the extended suspension or removal pending discussion the information presented by all parties.
9. SECTION E:  Act 33 Clearance
11. All Coaches must apply for and pass Act 33 Clearance with the Pennsylvania State Police.

Article6:

Meetings  

SECTION A:  General Meetings

One general meeting shall be called at the yearly Team Registration meeting, at which time the financial statement will be presented and election of officers will be conducted.  The second general meeting will be schedule at the Annual Banquet at the close of the season.  Each team’s parents will select and elect the team’s Vice President at the first general meeting (after the teams have been selected.)  

SECTION B:  Special Meetings

Special meetings will be called at the discretion of the Executive Committee, or as required by petition of at least 25% of the organization members.  

SECTION C:  Procedure

Parliamentary procedure shall prevail as defined in Roberts Rules of Order.  

SECTION D:  Quorum

A Quorum shall be defined as two thirds of the voting members.  

Article 7:

Dues  

SECTION A:  Assessment

Dues shall be assessed for each competing player to cover the cost of yearly programs not otherwise financed by the North Hills School District or through other means.  These dues shall be apportioned on a pro-rated basis according to the number of games and practices schedule.  Separate fees for Varsity and Junior Varsity/Freshman payers may be charged Junior Varsity players participating in more than 25% of the Varsity games will be charged the Varsity fee.  (Junior Varsity players may attend Varsity practices at the invitation of the coaches only.)  

SECTION B:  Responsibility

The Executive Committee shall instruct the Treasurer to send dues notices to all players as may be required.  The Executive Committee may grant an extension, based on the recommendation of the Treasurer, on a case by case basis, or for the group as needed.  

SECTION C:  Late Payment Notification

The Treasurer shall report to the Executive Committee any player whose payment is 30 days overdue AND whose parents have failed to contact the Treasurer concerning outstanding payment.  The Team VP shall be instructed at the time to call the player’s parents and inform them that their son/daughter’s practice and game participation privileges are being suspended until payment is received.  A written notice will also be mailed to the player’s parents.  

SECTION D:  Minimum Balance

The Treasurer shall monitor closely and advise the Executive Committee if there will not be a minimum carry-over of $10,000 from year to year.  Should a potential for shortage occur, the Executive Committee reserves the right to charge players an additional fee to make up the shortage.  

SECTION E:  Injuries

If an injury is incurred during a North Hills Hockey Club game or practice, resulting in a player being unable to play for an extended period, that player may be eligible for credit towards dues.  This will be handled on a case by case basis by the Executive Board at regular meetings. 

Article 8:

Amendments

The adoption of this constitution and bylaws will be made by a majority vote of the members, voting at the yearly banquet.  All proposed amendments to the constitution and by-laws must be submitted ot the Executive Committee in writing 30 days in advance of the yearly banquet.  Such amendment proposals shall then be rpresented to the entire membership at the banquet.  Approval of any amendments to this constitution and by-laws will require at least a 75% approval by the membership present for that voting.  Special interim amendments can be placed in effect for a period of no more than 180 days by a majority vote of the Executive Committee, with full adoption as required above.  

Revised 8-6-2001